Samawa Technical Institute
Financial Division
The Financial Division is linked to the Assistant Dean for Administrative and Financial Affairs and includes the following units:
Salaries Unit
Records Unit
Warehouses Unit
Treasury Unit
Higher Education Fund Unit
* Tasks and duties of the Financial Division Officer:
1- Develop plans and programs for the division’s tasks.
2- Continuous supervision and auditing of the division’s tasks.
3- Distribute the division’s tasks according to the special units and continuous and direct follow-up.
4- Respond to university reports and reports of the Financial Control Bureau.
5- Supervise the salary distribution process.
6- Prepare schedules for the division’s tasks and create a time frame for completing the required work.
7- Ensure that the allocation is provided before the fund’s disbursement and inventory process.
8- Review all accounting restrictions and sign registration documents.
* Tasks of the Salaries Unit
1- Specializes in managing the work of salaries for employees and contracts and preparing payrolls.
2- Matching monthly payrolls with payroll records.
3- Preparing the final summaries of monthly salaries and submitting them to the university on the specified dates.
4- Entering all monthly salary data into the payroll system.
5- Registering in the monthly salary register for all employees.
6- The occupant of this position is subject to the direct supervision of the Director of the Finance Division.
* Records Unit Tasks
1– Preparing monthly balances at the end of each month.
2- Transferring documents of all types (disbursement – entry) to the records and their work is linked to the accountant.
3- Fixing all accounting restrictions and disbursement documents in the relevant accounting records. Preparing analytical statements for the advances and deposits account.
* Warehouse Unit Tasks:
1- Organizing the accounts receivable form for employees.
2- Organizing warehouse exit vouchers for outgoing materials.
3- Organizing warehouse entry vouchers for incoming materials.
4- Fixing warehouse entry and exit vouchers in the warehouse records.
5- Monitoring the movement of assets within the institute.
6- The occupant of the position is subject to the supervision of the Director of Finance.
* Tasks of the Fund Secretariat Unit
1- Deposit all amounts received in the bank.
2- Close the fund at the end of each month.
3- Receive amounts spent by mistake or employee deductions according to financial instructions.
4- Receive cash amounts based on official receipts.
5- Record all official receipts in the fund’s daily register and direct communication with the financial division official.
Financial Division Official
Mrs. Zainab Fadel
Number of members: 5